Corporate Event and Hospitality Management Company, Cavendish Sporting & Special Events consider the benefits and efficiencies of well planned meetings or conferences and the unparalleled effectiveness of face-to-face communication in an increasingly virtual business world.
Alton, England, January 22, 2011 — Modern electronic communications make it all too easy to keep in touch with colleagues and customers without any form of personal contact. For proof of this, just consider the amount of unsolicited email traffic clogging up everyone’s inboxes! It’s quick, easy and cheap – but it’s so impersonal.
It is easy to forget the old adage ‘People buy from people’ – and companies are starting to realise the value of meetings, conferences and off-sites. As Eventia chairman Mark Saxby said “Given pressures on budgets, ROI and ROO (return on objectives) are becoming ever more important. The fact that live and face-to-face events are increasingly being recognised as the most effective form of communication is a very positive factor.’
A well-planned meeting or conference can deliver powerful messages and provide an open forum for face-to-face contact. The cost is controllable, especially if an experienced conference planning company is used. Their services range from simple venue finding to full conference event management and their charges are related to the level of service provided. They can provide invaluable support to the in-house team, and can absorb a great deal of pressure by researching suitable venues and assisting with all aspects of event planning. Through their good regular contacts with hotels and conference venues, the rates they are able to obtain will usually be better than would be offered to a one-off enquiry.
Before worrying about the venue, however, think about the purpose of the meeting, and set realistic goals. Can everything be achieved in one day, or will an overnight stay be required? An evening dinner offers great opportunities for delegates to relax and spend time together outside the conference room, and can offer great teambuilding and bonding opportunities.
What incentives are there to encourage delegates to attend? The purpose and content of the meeting should always come first, but to be really successful, attendees need to feel a need, a desire to be there. From the event organiser’s perspective, it is the ‘stick and carrot’ principle. Agencies can prove invaluable by coming up with new event ideas, suggesting new or unusual venues, and assisting their clients with a wide range of services – from site visits to audio-visual production, delegate badges to after-dinner entertainment.
If the conference is lengthy and intensive, delegates will need a chance to refresh themselves, mentally and physically. Some form of team challenge, possibly involving outdoor activities, can work well, and ice-breakers give the attendees the opportunity of getting to know each other better outside the office environment.
Careful planning and management will pay dividends, but involving an experienced conference planner to manage and work alongside the main organiser will ensure that the event delivery is seamless. This is particularly important if the in-house team are attending the conference themselves. The best ROI/ROO will be achieved by making the conference an enjoyable and memorable experience for all concerned, organisers and delegates alike. Like life, it’s a ‘people’ business.
For further information, please contact Cavendish Sporting & Special Events MD, John Cavendish, Tel: 01420 588275, Email: [email protected], Website: http://www.cavendishsporting.co.uk
Note to Editors
Country pursuits, including our unique GNAT Shooting, and motorised activities have kept us busy since 1988 and now with a growing team of dedicated specialists we also arrange conferences, summer and Christmas parties, team building and sporting hospitality at locations all around the UK. We are proud to guarantee the highest standards of preparation, organisation, entertainment and safety.
Cavendish Sporting and Special Events is also delighted to offer a professional and dedicated service in organising and managing the complete event.
We provide a professional and collaborative service from initial planning to event management on the day itself. From small soirées to fully themed corporate extravaganzas, Cavendish Sporting and Special Events has the expertise.
Charges for our services vary according to each individual event and are normally covered in commission from the venue and in the design & provision of our own ideas & products.
With our experience and professionalism we pride ourselves in creating a strong personal rapport with you, the client, to understand your every need. By doing so we will produce unforgettable, unique and highly effective results.
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Contact:
John Cavendish
Cavendish Sporting and Special Events
Alton, England
01420 588275
[email protected]
http://www.cavendishsporting.co.uk
